Director of Facilities and Capital Improvements

JOB TITLE: Director of Facilities and Capital Improvements

JOB NUMBER FLSA Status: Exempt

DEPARTMENT DIVISION: Vesta Realty LLC

GROUP: Residential Property Management 

REPORTS TO: Chief Executive Officer/Chief Operating Officer

JOB SUMMARY, DUTIES AND RESPONSIBILITIES, JOB REQUIREMENTS

SUMMARY

The Director of Facilities and Capital Improvements is responsible for overseeing the design, maintenance, and landscape teams. This leadership position will manage the execution of all capital projects, facility improvements, and renovation initiatives to ensure the properties under management are well-maintained and meet high-quality standards. The Director will work closely with internal and external stakeholders to plan, budget, and execute property improvements that align with company objectives and enhance tenant satisfaction.

DUTIES AND RESPONSIBILITIES 

• Lead and manage the maintenance and landscape teams to ensure effective daily operations and upkeep of all properties.
• Oversee and manage capital projects, including renovations, improvements, and new construction initiatives, ensuring that all work meets quality, safety, and budget standards.
• Develop and implement maintenance programs to prolong the lifespan of property assets, including HVAC systems, plumbing, electrical, and structural components.
• Collaborate with vendors, contractors, and suppliers to obtain quotes, negotiate contracts, and ensure projects are completed on time and within budget.
• Review and approve renovation and improvement plans, ensuring compliance with company standards and regulations.
• Monitor the progress of ongoing projects, troubleshooting issues, and making adjustments to timelines and resources as necessary.
• Manage the capital improvement budget, ensuring funds are allocated effectively for projects, maintenance, and renovations.
• Provide regular updates to senior management on the status of ongoing projects and improvements, including budget adherence and resource allocation.
• Ensure all facilities meet safety standards and regulatory requirements, including accessibility, environmental, and health regulations.
• Foster positive working relationships with Property Managers, tenants, and external partners to ensure smooth coordination of projects and maintenance work.
• Implement strategies to improve energy efficiency and sustainability in all facilities and properties.

EDUCATIONAL REQUIREMENTS 

• High school diploma or equivalent required; additional education/training is a bonus.
• Experience in facilities management, project management, engineering, and property management.

PHYSICAL REQUIREMENTS 

• Occasional standing or walking within the office or to other facilities.
• Ability to sit for extended periods (up to 8 hours with breaks).
• Occasional bending, reaching, and stooping.
• Frequent use of hands for typing, writing, and handling documents.
• Ability to operate standard office equipment (e.g., computers, copiers, and phones).
• Adequate vision for reading and computer use (corrective lenses acceptable).
• Ability to hear and communicate effectively, including via phone.
• Ability to lift and carry items weighing up to 25 pounds occasionally (e.g., office supplies or small packages).
• Ability to climb stairs.

ADDITIONAL REQUIREMENTS

• Valid Driver's License and/or reliable transportation. Employees may be required to report to different locations for work, and attend offsite meetings, training sessions, conferences, events, etc.
• Proficiency in property management software.
• Proficiency in software applications such as Microsoft Office and Gsuite.
• Knowledge of, or ability to learn, Federal, State, and Local Laws pertaining to Fair Housing and Landlord/Tenant Laws.
• Communication Skills: Strong verbal and written communication, with the ability to convey expectations clearly, provide constructive feedback, and interact professionally and respectfully with team members, stakeholders, and clients.
• Leadership & Team Development: Proven ability to lead, motivate, and develop teams, fostering a positive and collaborative work environment.
• Organizational & Strategic Planning: Ability to prioritize tasks, manage time effectively, and drive long-term planning and goal execution while maintaining attention to detail.
• Analytical & Problem-Solving: Demonstrates sound decision-making, critical thinking, and the ability to resolve complex issues efficiently.
• Adaptability: Flexible in adjusting to changing priorities, managing stressful environments, and navigating ambiguity.
• Multi-Tasking: Capable of managing multiple projects and responsibilities with efficiency and accuracy.
• Technical Proficiency: Proficient in basic mathematical, computer, and software skills, with the ability to learn new systems and tools quickly.
• Collaboration & Independence: Able to balance working autonomously with fostering teamwork across departments or teams.
• Professionalism & Confidentiality: Upholds confidentiality, models professional conduct, and maintains a high level of integrity.
• Customer & Stakeholder Focus: Demonstrates exceptional customer service skills and maintains strong relationships with internal and external stakeholders.
• Decision-Making & Accountability: Confident in making timely, data-driven decisions and taking accountability for outcomes.
• Change Management: Ability to lead teams through organizational changes, ensuring smooth transitions and maintaining productivity.
• Strong negotiating skills.
• Willingness to be on-call, carry a cell phone, and adjust work schedules as needed for major project assignments.

Please note: This job description is not intended to be an all-encompassing list of duties, responsibilities, or qualifications. Additional tasks and requirements may be assigned as needed to meet organizational objectives.